Navigating the requirements for child care licensing can seem complex, and one crucial step in California is undergoing a Live Scan. This electronic fingerprinting process is essential for ensuring the safety and well-being of children under care. This guide will walk you through everything you need to know about Live Scan Child Care, from the application process to understanding associated fees and timelines.
Live Scan technology has revolutionized the fingerprinting process, replacing traditional ink-based methods with a digital, efficient system. Instead of rolling ink onto fingers and pressing them onto cards, Live Scan uses an inkless process to electronically capture fingerprints. This information, along with necessary personal details, is then securely transmitted to the Department of Justice (DOJ) within moments. For individuals seeking to work in child care, this digital process is a mandatory step to complete background checks. The results from the DOJ are then electronically sent to the Care Provider Management Branch (CPMB) of the Community Care Licensing Division (CCLD). This streamlined approach ensures quicker processing and enhances the safety measures within child care environments.
The DOJ exclusively accepts these electronically transmitted fingerprint images for criminal record checks related to child care licensing. Submissions made using hard copy Applicant Fingerprint Cards (FD258) are no longer accepted and will be returned, causing delays in your application process. While exemptions from the electronic submission requirement are possible in very specific, pre-approved hardship situations, it is strongly advised to utilize the standard Live Scan process to avoid complications and delays. If you believe you qualify for an exemption, you can request information on the process, but be aware that it can be lengthy.
To initiate the Live Scan for child care, you will need a Request for Live Scan form, specifically the LIC 9163. This form can be obtained from your potential employer, the licensing agency, or a local Community Care Licensing Division office. It’s crucial to use the correct form provided to you, as these forms contain unique agency-specific information necessary for proper processing. This form also automatically requests a Child Abuse Central Index (CACI) check, when required. Note that for individuals associated solely with Home Care Organizations or the Home Care Aide Registry, a CACI check is typically not required.
When you arrive at the Live Scan service site, the operator will inform you of the fees involved. These charges cover the electronic transmission of your fingerprints and the necessary processing services conducted by the DOJ, the Federal Bureau of Investigation (FBI), and the CACI check, if applicable for your child care role. After your fingerprints and personal information are recorded, the data is securely and immediately transmitted to the DOJ for processing. Once the DOJ completes its review, the fingerprint check results are sent electronically to the CPMB, ensuring a swift and secure flow of information to the relevant licensing authorities.
Understanding the estimated timeframes for receiving your Live Scan results is important for planning your child care career path. If no criminal history is found, you can generally expect the following processing times from the date of fingerprint submission to the DOJ:
- Live Scan Fingerprints (DOJ): Approximately 3 business days
- Fingerprints (FBI): Approximately 5 business days
- Child Abuse Central Index Check (CACI): 4-6 weeks
It’s important to note that these are estimated times for cases with no criminal history. If an applicant has a criminal record, or if there are any issues with fingerprint transmittal or rejection by the Department of Justice, the processing times will be significantly longer. Therefore, ensuring accuracy and completeness in your Live Scan process is crucial to avoid delays in your child care licensing.
To assist you further, the following resources and materials are available:
- Request for Live Scan form LIC 9163: LIC 9163 Form
- Attorney General’s Website for Live Scan Locations: Attorney General’s Website
- CDSS list of recently active Live Scan providers: Live Scan Provider List (Note: Contact providers to verify operating hours and fees).
By understanding the Live Scan process and preparing accordingly, child care professionals can efficiently complete this essential requirement and focus on providing quality care.
