Navigating the requirements for operating a family day care can be intricate, and one crucial step in California is the Live Scan fingerprinting process. This guide provides a comprehensive overview of the Live Scan Application Form Family Day Care providers need to understand to fulfill their licensing obligations efficiently.
Understanding Live Scan for Family Day Care Licensing
Live Scan is the mandated method for electronic fingerprinting, replacing traditional ink-based fingerprinting for background checks. This technology swiftly transmits fingerprint images and personal details to the Department of Justice (DOJ). For family day care providers, undergoing a Live Scan is a critical component of the licensing process, ensuring the safety and well-being of children under their care. The DOJ then electronically sends the background check results to the Community Care Licensing Division (CCLD), streamlining the approval process.
The shift to electronic submission is absolute; the DOJ exclusively accepts electronically transmitted fingerprints for criminal record checks. Submissions via hard copy Applicant Fingerprint Cards (FD258) are no longer accepted and will be returned. While exemptions for electronic submission exist under specific, pre-approved hardship situations, they are uncommon and involve a potentially lengthy request process.
Obtaining the Correct Live Scan Application Form LIC 9163
To initiate the Live Scan process, family day care applicants must secure the Request for Live Scan form, specifically LIC 9163. This form is readily accessible from the California Department of Social Services (CDSS) website or any local Community Care Licensing Division office. Crucially, it is imperative to use the original LIC 9163 form provided by the licensing agency or potential employer.
These official forms are pre-populated with essential information unique to the family day care licensing context, which is vital for proper processing. Using a generic form or one from another agency will cause delays or rejection. This form also automatically triggers a Child Abuse Central Index (CACI) check, a mandatory requirement for individuals working in child care settings.
Step-by-Step Live Scan Process for Family Day Care Applicants
Once you have the correct LIC 9163 form, the Live Scan process involves these key steps:
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Locate a Live Scan Provider: Find a certified Live Scan service provider. The Attorney General’s website offers an updated list of locations. While CDSS provides a partial list of recently active providers, always confirm their current operating hours and service fees directly.
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Complete the LIC 9163 Form: Ensure all sections of your LIC 9163 form are filled accurately before visiting the Live Scan provider. Incomplete forms can lead to processing issues.
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Visit the Live Scan Site: Take your completed LIC 9163 form and a valid photo ID to your chosen Live Scan provider.
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Fingerprinting and Data Transmission: The trained Live Scan operator will capture your fingerprints electronically. They will also inform you of the total charges, encompassing fingerprint transmission and fees for DOJ, FBI, and CACI checks, as applicable.
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Electronic Data Submission to DOJ: After fingerprint capture and information recording, the Live Scan operator will electronically transmit your data securely to the DOJ for background check processing.
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Results to CCLD: Upon completion of the background checks, the DOJ will send the results directly to the Care Provider Management Branch (CPMB) of the Community Care Licensing Division (CCLD). You do not need to submit the results yourself.
Understanding Live Scan Fees and Processing Times
Be prepared for Live Scan service fees, which cover fingerprint transmission and mandatory background checks. Refer to the Live Scan Fees document for a detailed breakdown.
Estimated processing times from the fingerprint submission date to the DOJ, assuming no criminal history, are typically:
- DOJ Fingerprint Check: Approximately 3 days
- FBI Fingerprint Check: Approximately 5 days
- Child Abuse Central Index Check (CACI): 4-6 weeks
Important Note: These are estimates. Processing times can be significantly longer if an applicant has a criminal history or if the DOJ rejects the fingerprint submission due to quality issues. Ensure your fingerprints are clear and accurately captured during the Live Scan process to avoid delays.
By understanding the live scan application form family day care requirements and the entire process, prospective family day care providers can navigate this crucial licensing step with confidence and efficiency, ultimately contributing to a safe and nurturing environment for children.
