Navigating the requirements for community care licensing can be complex, and fingerprinting is a crucial step in ensuring the safety and well-being of individuals under care. Live Scan technology has streamlined this process, offering a quick and efficient way to submit fingerprints electronically for background checks. This guide will walk you through the Community Care Live Scan application process, associated fees, and what you need to know to ensure a smooth experience.
What is Community Care Live Scan and Why is it Important?
Live Scan is a digital fingerprinting method that replaces traditional ink-based fingerprinting. Using electronic technology, fingerprints are captured and securely transmitted to the Department of Justice (DOJ) within seconds. For those seeking to work or volunteer in community care settings in California, undergoing a Live Scan is often a mandatory step in the background check process managed by the Community Care Licensing Division (CCLD).
The DOJ exclusively accepts electronically submitted fingerprints for criminal record checks related to community care licensing. This system ensures faster processing and reduces the chances of rejection due to poor fingerprint quality, which could occur with ink-based methods. While exemptions for using traditional fingerprint cards (FD258) are possible in specific hardship situations, electronic submission via Live Scan is the standard and most efficient route.
Step-by-Step Guide to the Community Care Live Scan Application Process
To initiate your Community Care Live Scan, follow these key steps:
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Obtain the Correct Live Scan Form (LIC 9163): It is imperative to use the specific Request for Live Scan form (LIC 9163) provided to you by your potential employer, licensee, or care provider. You can also obtain this form from a local Community Care Licensing Division office. This form is crucial as it contains unique agency-specific information necessary for proper processing and background check initiation, including a Child Abuse Central Index (CACI) check if required. For individuals associated with Home Care Organizations or the Home Care Aide Registry, a hard copy Live Scan Submission form can be requested from the Home Care Services Branch. Using the correct form is non-negotiable as different forms may be required for different agencies.
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Locate a Live Scan Provider: Find a certified Live Scan service provider near you. The California Attorney General’s website offers a tool to locate nearby Live Scan locations. While the California Department of Social Services (CDSS) provides a list of recently active providers, it is always recommended to contact the provider beforehand to confirm their operating hours, accepted forms of payment, and any specific requirements.
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Visit the Live Scan Site: Bring the completed Request for Live Scan form (LIC 9163) and a valid form of photo identification (like a driver’s license or passport) to your appointment. The Live Scan operator will guide you through the fingerprinting process.
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Fingerprint Capture and Data Transmission: The operator will capture your fingerprints electronically using a Live Scan machine. This process is inkless, clean, and takes only a few minutes. Your personal information and fingerprint images are then securely transmitted to the DOJ for processing.
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Payment of Fees: Be prepared to pay the Live Scan fees at the time of service. These fees typically cover the cost of fingerprint transmission, DOJ processing, FBI checks, and CACI checks if applicable. Inquire about the exact charges at your chosen Live Scan location.
Understanding the Costs Associated with Community Care Live Scan
The total cost of a Community Care Live Scan encompasses several components:
- Live Scan Service Provider Fee: This is the fee charged by the Live Scan operator for their services, including capturing and transmitting your fingerprints.
- Department of Justice (DOJ) Processing Fee: This fee covers the DOJ’s cost of conducting the criminal background check based on your fingerprints.
- Federal Bureau of Investigation (FBI) Processing Fee: In some cases, an FBI background check is also required, incurring an additional fee.
- Child Abuse Central Index (CACI) Check Fee (if applicable): If your role requires it, a CACI check will be conducted, and a fee will be associated with this.
It’s essential to understand that fees can vary between Live Scan providers, so it is advisable to inquire about the total cost beforehand.
Expected Timeframes for Receiving Live Scan Results
The time it takes to receive your Live Scan results can vary depending on several factors, primarily whether or not there is any criminal history associated with your fingerprints.
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For individuals with no criminal history, estimated processing times are:
- DOJ Check: Approximately 3 business days from the fingerprint submission date.
- FBI Check: Approximately 5 business days from the fingerprint submission date.
- Child Abuse Central Index (CACI) Check: Can take 4-6 weeks.
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Important Considerations Affecting Timelines:
- Criminal History: If any criminal history is found, processing times will be significantly longer as further review and investigation are required.
- Fingerprint Rejection: If the DOJ rejects your fingerprint submission due to quality issues, the process will be delayed as fingerprints need to be resubmitted.
It is crucial to factor in these potential timelines when planning for your community care licensing or employment application.
By understanding the Community Care Live Scan process and its requirements, you can navigate this step efficiently and contribute to the safety and well-being of those in community care. Remember to use the correct forms, locate a certified provider, and be prepared for the associated fees and processing times.
