Managing tax invoices, known as Faktur Pajak in Indonesia, especially electronic invoices or e-Faktur, can be a time-consuming task for businesses. However, the process has been significantly streamlined with the introduction of e-Faktur barcode scanning. This guide, brought to you by carcodepro.com, your trusted source for automotive and business efficiency solutions, will delve into how to effectively use “Cara Scan E Faktur” to simplify your tax administration.
Understanding e-Faktur QR Code Scanning
The e-Faktur QR Code scanning system is an innovative feature integrated into e-Faktur applications, designed to operate even offline. This offline scanning capability is particularly advantageous when encountering connectivity issues with the DJP Online server (Directorate General of Taxes of Indonesia).
Through this scan feature, the barcode on a Faktur Pajak is quickly read and its validity is verified. The offline QR code scan feature also automatically saves all scanned Faktur Pajaks into a queue list. The system then periodically validates these invoices in the background when a connection is available.
Each scanned QR code contains crucial information from the Faktur Pajak Keluaran (output tax invoice) and serves as a unique identifier for that specific invoice. This ensures that no two QR codes are identical, as each code encapsulates distinct invoice details.
Implementing an e-Faktur scanning system significantly simplifies the creation of Faktur Pajak Masukan (input tax invoices), minimizing manual data entry and reducing the likelihood of errors. This eliminates the need for repetitive manual input of Faktur Pajak Masukan data, saving valuable time and resources.
Step-by-Step Guide to Scan e-Faktur QR Code via Mobile Web
Utilizing the e-Faktur scan feature is straightforward and accessible through your mobile device. The application leverages your smartphone’s camera or a dedicated scanner to read the barcode printed on the Faktur Pajak. This barcode encapsulates all the essential information of the tax invoice and acts as its unique digital fingerprint. Just like fingerprints, no two barcodes are the same because each tax invoice contains unique information.
To access the Faktur Scan feature, Android users should use Google Chrome, while iOS users should use Safari. Here’s a detailed walkthrough on how to use the e-Faktur QR code scan feature:
A. Home Page Access
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After logging into the Klikpajak application and completing e-Faktur registration, a pop-up will appear prompting you to access the QR Scan feature.
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Clicking on ‘Scan QR Faktur’ will directly take you to the QR Scan page.
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Selecting ‘Dashboard’ will redirect you to the Klikpajak Home page.
B. Accessing the Scan Faktur Menu
- Alternatively, you can access the ‘Scan QR Faktur’ menu from the top-right menu on the Home page.
Alt text: Screenshot showing the Klikpajak homepage with the ‘Scan Faktur’ menu highlighted in the top right corner.
- Choose the ‘Scan Faktur’ menu option.
C. Faktur Masukan (Input Invoice) Page Entry
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If you are already on the Faktur Masukan page, a pop-up will appear, guiding you to the Scan Faktur page.
Click ‘Scan Faktur Sekarang’ (Scan Invoice Now) to proceed with the scanning process.
D. Utilizing the Scan Faktur Page
- Upon accessing the Scan Faktur page, a pop-up will request camera access permission. Click ‘Allow’ to enable Faktur scanning.
Alt text: Pop-up window displayed on the e-Faktur scan page requesting permission to access the device’s camera.
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Position your camera to focus on the ‘Kode QR Faktur’ (Invoice QR Code) of your Faktur Masukan. For better illumination, you can activate the flash by pressing the blue ‘Flash’ button at the bottom of the Scan page.
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Once the QR code is successfully scanned, you will be directed to the invoice details page displaying the scanned information.
If the data is correct, click ‘Impor & Scan’ (Import & Scan New) to import your Faktur Masukan data and proceed to scan another invoice.
Alt text: Screenshot of the invoice details page after scanning an e-Faktur QR code, highlighting the ‘Import & Scan New’ button.
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A notification will appear confirming that your Faktur Masukan has been successfully imported.
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You can view the detailed Faktur Masukan that has been imported on the Faktur Masukan page.
Advantages of Using e-Faktur Barcode Scanning Application
The Klikpajak e-Faktur QR Code Scan application offers a comprehensive suite of features designed to simplify the data entry process for Faktur Pajak Masukan creation. Here are key benefits of using the Klikpajak e-Faktur QR Code application:
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Multiplatform Accessibility
The Klikpajak e-Faktur barcode scan is versatile and can be used across various platforms, including Android, iOS, Windows, Linux, and Mac. This multiplatform capability ensures you can scan e-Faktur codes on any device you prefer, catering to your specific needs and infrastructure.
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Rapid Scanning in Just 2 Seconds
Leveraging a rapid scan system, this e-Faktur feature allows you to scan each invoice in approximately 2 seconds. This speed significantly accelerates invoice processing, saving considerable time for businesses dealing with numerous invoices.
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Duplicate Data Validation
The Klikpajak e-Faktur QR Code application incorporates robust validation to prevent data duplication from entered Faktur Pajaks. It intelligently identifies and flags Faktur Pajaks that have already been processed and stored in the directory. This system ensures data integrity and accuracy in your tax records.
This validation system also ensures that invoice creation is valid, as invoice numbering aligns with the Nomor Seri Faktur Pajak (Tax Invoice Serial Number – NSFP) issued by the DJP, based on prior submissions through e-Nofa. This prevents the reuse of NSFP in subsequent invoice creations, which could lead to invalid Faktur Pajak Keluaran.
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Verification Against Fictitious QR Codes
The system is equipped to protect against fictitious QR codes by including a validation system that detects fraudulent codes. This ensures that all Faktur Pajaks inputted are genuine and legitimate, eliminating concerns about processing fake invoices. Official Faktur Pajaks have unique barcodes printed and authorized by the DJP. Fictitious Faktur Pajaks will have invalid barcodes that the system can readily identify, typically displaying no information upon scanning.
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NPWP-Based Validation
For e-Faktur validation, you only need to use the registered Nomor Pokok Wajib Pajak (Taxpayer Identification Number – NPWP). This simplifies the validation process, making it more efficient and user-friendly.
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Invoice Filter List Facility
The rapid e-Faktur code scan system by Klikpajak includes a filter list facility for invoices. This feature further streamlines the creation of Faktur Pajak Masukan by allowing users to easily manage and sort through their invoices, enhancing organizational efficiency.
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Detailed CSV/XLS Format
The e-Faktur rapid scan feature also provides detailed CSV/XLS formats, which are invaluable for generating more comprehensive internal financial reports and reconciliations. These formats facilitate better data analysis and financial oversight.
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Versatile Input Options: Smartphone or PDF
Another advantage is the flexibility to scan e-Fakturs using either an Android or iOS smartphone, or even directly from a PDF file (Portable Document Format). This versatility accommodates different user preferences and technological infrastructures.
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Simplified Tax Period Determination
Using e-Faktur QR Code scanning simplifies the adjustment of tax period settings. You can easily adjust the tax period during the scanning or import process, offering greater control and accuracy in tax period management.
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Continuous Feature Updates
Klikpajak e-Faktur QR Code Scan regularly updates its features to continuously improve and simplify your tax administration processes. These updates ensure that users always have access to the latest tools and functionalities for efficient tax management.
Instant e-Faktur Management Without Barcode Scanning or App Installation
For businesses seeking an even more streamlined approach, managing electronic Faktur Pajaks is possible without scanning barcodes or installing applications. You can directly utilize a website-based system through the online tax application e-Faktur Klikpajak.
Klikpajak’s comprehensive features further simplify other tax administration tasks. Don’t wait any longer, activate your Klikpajak account today and enjoy the ease of managing your business taxes efficiently.
