In today’s fast-paced digital age, the need for digital documents is greater than ever. Soft copies of documents are increasingly preferred over hard copies.
Sending documents via email is now a common practice, saving time, effort, and costs. Therefore, printed documents or files like receipts, payment slips, personal documents (diplomas, ID cards, transcripts, report cards, CVs), and others often need to be emailed as supporting documents.
Scanning with Your Canon Printer
To convert hard copy documents into digital formats for email attachments, you need a scanner. While you can use scanners at copy shops or rental places, a more convenient option is using a printer with a built-in scanner.
Many printer vendors now offer printer models equipped with copying and scanning functionalities. These printer types provide customers with ease and efficiency, eliminating the need to visit external services.
Read also: Troubleshooting Canon MP287 Error P10
Popular printer brands with scanning capabilities include Canon, Epson, HP, and Brother. These multifunction printers simplify scanning and copying tasks, making them highly practical. Multifunction printers are commonly known for integrating scanning and photocopying features.
Alt text: Close-up of a Canon printer scanner bed with document placed for scanning, highlighting ease of document scanning.
Examples of Canon multifunction printers include the MP237, MP287, MP258, and MG2570. Epson offers models like the L210, L220, L1800, and other series. HP also provides printer series with scanning capabilities.
If you own a Canon multifunction printer, such as the MP258 mentioned, and are unsure how to scan, this comprehensive tutorial is for you.
Step-by-Step Guide to Scan on Canon MP258 (and Similar Models)
Don’t worry if your printer model differs slightly from the MP287 shown in some examples. The scanning process is generally consistent across Canon multifunction printers and is applicable to models like the MP237, MP198, MP258, and other Canon Multifunction series. See also: Fixing Canon MP287 Error E03
Before you begin scanning, ensure you have the following:
- Canon Multifunction printer with scanning function (like MP258)
- Laptop or PC
- Document to be scanned (e.g., ID card, CV, photo)
- Printer driver installed and printer connected to your computer via USB cable.
Once you have everything prepared, follow these steps to scan using your Canon printer: Read more on: How to Operate a Canon Printer
- Turn on your laptop and connect the printer USB cable to a USB port on your laptop.
- Press the “ON” button on your Canon printer and wait for the power light to stop blinking, indicating it’s ready.
- Once the printer is ready, open the scanner cover and place your document face-down on the scanner glass. Align the document according to the size markings on the scanner bed to ensure it is straight.
- Close the scanner cover. Now you can proceed from your laptop.
- You can press the “Scan” button on the printer for manual operation, or follow the next steps to scan from your laptop.
Alt text: Screenshot of Canon MP Navigator EX 4.0 software interface on a laptop, showing options for document scanning settings and preview.
- Select “MP Navigator EX 4.0“. Alternatively, click “Start” on your computer, go to “Canon Utilities,” and choose “MP Navigator EX 4.0“. If using the software, you don’t need to press the “Scan” button on the printer itself, as the software controls the process.
- Wait for the scanning process to complete as the printer scans your document.
- Once finished, you can find the scanned document by going to “Start,” “Computer” or “This PC,” “Libraries,” then “Pictures,” and look for the “MP Navigator EX 4.0” folder.
The default output format for scans is PDF. However, if you prefer JPG format, you can adjust the settings in MP Navigator EX 4.0 to change the output format.
As you can see, scanning with a Canon printer is straightforward. You no longer need to visit copy centers or computer rental services to scan documents. With your Canon MP printer, this task can be accomplished quickly at home.
Quick Guide to Photocopying with a Canon Printer
If you need to make photocopies using your Canon printer, the process is even simpler:
- Turn on your Canon multifunction (MP) printer. You don’t need to connect the USB cable to your laptop for photocopying.
- Place the document you want to copy face down on the scanner glass, ensuring it’s properly aligned. Load blank paper into the printer for printing the copies.
- Press the “Black” button if you want a black and white copy. Press the “Color” button for a color copy.
- Wait a few moments while the printer processes and duplicates your document.
- Done! You have successfully photocopied your document.
This guide explains how to scan documents using a Canon printer. We hope this provides useful information and guidance for anyone unsure about scanning with their Canon printer. Thank you for visiting, and we wish you success!
