How to Scan to Office 2013 with Scan-IT to Office: A User Guide

Scan-IT to Office is a versatile solution designed to streamline data acquisition directly into your documents and applications. This guide focuses on how users of Microsoft Office 2013 can effectively utilize the Scan-IT to Office Add-in to scan and input data, enhancing productivity and accuracy. While optimized add-ins are available for newer Office versions, Scan-IT to Office still offers valuable functionality for Office 2013 users.

Getting Started with Scan-IT to Office in Office 2013

To begin, you need to install the Scan-IT to Office Add-in. This add-in bridges the gap between your mobile device, acting as a scanner, and your Office 2013 applications like Word and Excel. Remember, using the Scan-IT to Office Add-in requires the Scan-IT to Office App to be installed on your smartphone or tablet.

Installation Steps for Office 2013

There are two primary methods to install the Scan-IT to Office Add-in for your Office 2013 suite: directly through the Office document or via the Microsoft AppSource.

Inserting the Add-In Directly into Your Office Document

This is a straightforward method to quickly integrate Scan-IT to Office into Word or Excel 2013.

1. Open your Microsoft Word 2013 or Excel 2013 document.
2. Navigate to the “Insert” tab in the Office ribbon.
3. Click on the “Store” button typically located within the “Add-ins” group. This action opens the Office Store.
4. In the Store’s search bar, type “Scan-IT to Office”. This will locate the Scan-IT to Office Add-in listing.
5. Click the “Add” button associated with the Scan-IT to Office Add-in. This will insert the add-in directly into your currently open document.

Alt Text: Scan-IT to Office Add-in installation steps in Microsoft Word 2013, showing the Insert tab, Store button, search bar, and Add button.

Downloading from Microsoft AppSource

Alternatively, you can download the add-in from the Microsoft AppSource marketplace.

1. Open your web browser and go to Microsoft AppSource.
2. Search for “Scan-IT to Office” within the AppSource website.
3. Download the Scan-IT to Office Add-in.
4. Open your Microsoft Word 2013 or Excel 2013 document.
5. Go to the “Insert” tab and then click on “My Add-ins”.
6. Find and insert the Scan-IT to Office Add-in into your document from the list of your add-ins.

Using the Scan-IT to Office Add-in in Office 2013

Once installed, the Scan-IT to Office Add-in will appear in your Word or Excel 2013 document, typically as a task pane on the right side. To begin scanning:

1. Pair your mobile device: Open the Scan-IT to Office App on your smartphone and use the “Scan QR-Code” function to scan the QR code displayed in the Add-in pane in your Office 2013 application. This establishes a connection between your mobile device and your Office document. Detailed pairing instructions are available in the Add Phone (Pairing) section of the full manual.
2. Start Scanning: Using the Scan-IT to Office App, you can now scan barcodes, QR codes, text, or even capture images.
3. Data Insertion: The scanned data is transmitted wirelessly from your mobile device and inserted directly into your active Office 2013 document at your cursor’s location.

Alt Text: Scan-IT to Office Add-in user interface in Microsoft Office, showing the Phones, Log, Options, and Info Button menu items.

Important Limitations in Office 2013

While Scan-IT to Office provides scanning capabilities for Office 2013, it’s important to be aware of certain limitations due to the older technology of Office 2013:

• Single Cell Data Insertion in Excel: Data scanned into Excel 2013 cannot be automatically split into multiple columns. Instead, all scanned data will be inserted into a single cell, with data fields separated by spaces. For multi-column data insertion, consider upgrading to a newer version of Microsoft Office.
• No Automatic Cell Selection Advancement in Excel: After inserting data into an Excel 2013 cell, the cell selection does not automatically move to the next cell. All subsequent scans will continue to insert data into the same initial cell unless you manually change the selection.

These limitations are specific to Microsoft Office 2013 and are not present in later versions of Office that offer improved add-in functionalities.

Navigating the Scan-IT to Office Add-in Options

The Scan-IT to Office Add-in provides several options to customize its behavior, even within the constraints of Office 2013. You can access these options by clicking on “Options” in the Add-in menu.

Alt Text: Scan-IT to Office Add-in Options menu in Microsoft Office, highlighting Add-In Configuration, Data Selection, and Server Configuration sections.

Key configurable options include:

• Data Selection: Choose which data fields to insert (Data, Device ID, Timestamp, etc.) and arrange their insertion order.
• Advanced Settings: Enable logging of received data for troubleshooting, and configure data splitting at specific characters if needed, although multi-column splitting in Excel 2013 is not supported as described earlier.

For detailed explanations of all options, refer to the Options section of the comprehensive Scan-IT to Office manual.

Conclusion

Scan-IT to Office offers a practical solution for users needing to scan data directly into Microsoft Office 2013 applications. While there are limitations concerning data splitting and cell selection in Excel 2013, the core functionality of wireless data transfer from scanned barcodes, text, and images remains valuable. By following this guide, you can effectively set up and use Scan-IT to Office to enhance your data entry workflows in Office 2013. For users requiring advanced features like multi-column data insertion in Excel, upgrading to a more recent Office version is recommended. For any further questions or assistance, please consult the Scan-IT to Office FAQ or contact the TEC-IT support team.