Are you preparing to register for the PPG (Teacher Professional Education) program at Universitas Negeri Jakarta (UNJ) and need to submit your documents? As a prospective participant in the PPG Category I Wave II program at UNJ for 2022, understanding the document submission process is crucial. One essential document is your diploma, which needs to be scanned and uploaded in PDF format. This guide will walk you through the process of scanning your diploma to PDF and ensure you meet all the necessary requirements for your application.
Document Submission Requirements for PPG UNJ Category I Wave II
To complete your registration for the PPG program at UNJ, you are required to prepare and upload several documents online. These documents are essential for verifying your eligibility and processing your application. Here’s a detailed list of the documents you need to scan and submit, with a focus on creating PDF files, especially for your diploma:
- Format A1 Form: This form needs to be downloaded from SIMPKB, filled out, signed by your principal, and stamped. Scan the original signed document in PDF format.
- Integrity Pact: Download the Integrity Pact from SIMPKB, sign it with a stamp and on a materai (stamp duty). Scan the original signed document and save it as a PDF.
- Biodata: Your personal biodata will be inputted directly into the PD DIKTI format during the online registration process.
- Permission Letter from Principal/Superior: Download the permission letter template from SIMPKB. Obtain a signature from your principal or supervisor allowing you to participate in the PPG program. Scan the signed letter as a PDF.
- Bachelor’s Degree (S1) Diploma: This is a critical document. You need to scan your original S1 diploma and save it as a PDF file. Ensure the scan is clear and legible. If there are any errors in your diploma, attach a letter of correction from your S1 institution.
- Academic Transcript: Scan your original academic transcript and save it in PDF format. Make sure all details are clearly visible.
- Identity Card (KTP/SIM): Scan your original ID card (KTP or SIM) and save it as a PDF.
- Color Photograph: Prepare a recent 4×6 cm color photograph with a red background. This file should be in JPG format.
- Taxpayer Identification Number (NPWP): If you have an NPWP, scan the original document and save it as a PDF.
- Police Clearance Certificate (SKCK): Obtain an original SKCK from the police (Polres/Polsek). Scan the original SKCK and save it as a PDF document.
- Health Certificate: Get a health certificate from a local Community Health Center (Puskesmas) or Regional General Hospital (RSUD). Scan the original certificate and save it as a PDF.
- NAPZA-Free Certificate: Obtain a NAPZA-free certificate from BNN, the police, Puskesmas, or RSUD. Scan the original certificate and save it as a PDF.
- Employment Decree (SK Kepegawaian): Scan your original employment decree (SK Kepegawaian) and save it as a PDF. For honorary teachers, this can be an SK from Bupati/Province/Education Office/School Principal, or the latest school assignment distribution SK.
Important Note on File Formats and Sizes: All scanned documents, including your diploma, must be in PDF format and have a maximum file size of 1 MB each. The photograph must be in JPG format with a maximum size of 1 MB.
How to Scan Your Diploma to PDF
Scanning your diploma to PDF is a straightforward process. You can use either a dedicated scanner or your smartphone. Here’s how:
Using a Scanner:
- Prepare your diploma: Ensure your diploma is clean and free of any creases or folds that might obstruct the scan.
- Place your diploma on the scanner: Carefully place your diploma face down on the scanner bed.
- Set the scan settings:
- Resolution: Set the resolution to 300 DPI (dots per inch) for clear and legible text without making the file size too large.
- Color Mode: Choose color mode to accurately capture your diploma.
- Output Format: Select PDF as the output format.
- Scan your diploma: Preview the scan to ensure it is clear and properly aligned. Adjust settings if necessary and then proceed to scan.
- Save as PDF: Save the scanned document as a PDF file. Name the file according to the specified format (e.g., IJASAH S1_YourName_YourUKGNumber_PPGStudyProgram_SchoolOrigin).
Using a Smartphone (with a Scanner App):
- Download a scanner app: Install a document scanner app on your smartphone. Popular choices include Adobe Scan, CamScanner, and Microsoft Lens. These apps are available for both Android and iOS.
- Open the scanner app: Launch the scanner app on your phone.
- Position your diploma: Place your diploma on a flat, well-lit surface.
- Scan your diploma: Follow the app’s instructions to scan your diploma. Most apps automatically detect document edges and crop the image. Ensure the entire diploma is within the frame on your screen.
- Adjust and enhance the scan: Review the scanned image. Most apps offer editing tools to adjust brightness, contrast, and crop the image further for optimal clarity.
- Save as PDF: Select the option to save the scanned document as a PDF. Name the file correctly (e.g., IJASAH S1_YourName_YourUKGNumber_PPGStudyProgram_SchoolOrigin).
Tips for High-Quality Diploma Scans:
- Good Lighting: Ensure you have good lighting to avoid shadows and blurry scans. Natural daylight is ideal, but avoid direct sunlight which can cause glare.
- Flat Surface: Place your diploma on a flat surface to prevent distortions during scanning.
- Clean Scanner Glass: If using a scanner, ensure the scanner glass is clean and free of dust or smudges.
- Check Legibility: Before saving, review the scanned PDF to ensure all text and seals are clear and easy to read. If the scan is blurry, rescan at a higher resolution or adjust lighting.
- File Size: Be mindful of the file size limit (1MB). If your PDF is too large, you may need to compress it using online PDF compression tools while maintaining legibility.
Important Reminders for Document Submission
- Data Accuracy: Pay close attention to the data in Format A1 and the Integrity Pact. While some fields might be pre-filled and uneditable, any incorrect data can be manually corrected by striking through, initialing, and writing the correct information.
- Username and Password: Remember your SIMPKB username and password, as these will be used throughout the PPG program.
- Telegram Group: Join the Telegram group for PPG UNJ Category 1 Wave 2 for updates and further instructions: https://bit.ly/GrupTelegram_PPG_KAT1_GEL2
Submitting your documents correctly and in the required format, especially your scanned diploma in PDF, is a critical step in your PPG application process at UNJ. By following these guidelines, you can ensure a smooth and successful application. Good luck!
Schedule of PPG Category I Wave II 2022 Implementation
