The need for signatures for various types of company, institutional, or other documents has always been necessary. The difference now is that signing a document can be done online using just a cellphone or smartphone.
This technological advancement greatly simplifies things for various parties because the process of creating an online signature to scanning can be done more practically and quickly, without having to own expensive equipment or queue at a photocopy shop. How to do it? Check out the explanation below.
Table of Contents
Cara Scan Tanda Tangan di HP
1. Use a scanner application on your smartphone
2. Create a signature, then photograph and edit the object’s contrast
3. Use a photo editing application to remove the background
4. Save the scanned e-signature in PNG format
Easy and Secure Ways to Sign on Your Phone
How to Scan Your Signature on Your Phone
Scanning your signature on a cellphone or smartphone is actually very easy to do, because you don’t need to bother buying special scanning equipment or going to a certain place and spending money. Thanks to today’s technological sophistication, the entire process of creating a signature to sharing it can be done easily with just one click.
You don’t have to use expensive equipment or cellphones; here’s how to scan a signature on your phone easily.
1. Use a scanner application on your smartphone
Scanning a signature on your phone does not require a lot of complicated equipment. Start by installing a scanner application on your smartphone, which can be obtained through the Play Store (Android) or App Store (iOS).
Choose a scanner application that can be downloaded for free, is most popular, and has the best reviews. Make sure the memory on your phone is not almost full so that you don’t experience problems when using it later. After that, start exploring the various features available in the application so you are not confused when starting the process of capturing an initial or signature object.
Some scanner applications on cellphones may have some features that can only be accessed on a premium basis. Even so, there’s nothing wrong with using it for free because the features are actually quite complete for creating and saving digital signatures.
2. Create a signature, then photograph and edit the object’s contrast
Next, try creating a signature on a clean, blank piece of paper. Try to make it on a flat surface (vertical or horizontal) and in good lighting so that the results are good and the image is not blurry.
You can use the default camera application from your cellphone or take photos directly from the scanner application. To be more practical, it’s best to use a scanner application so that it can be easily edited at the same time.
Position the camera towards the object that has been created on a flat surface that you want to scan. Make sure there are no shadows of other objects around the object so as not to damage its quality later.
Man using smartphone to scan a signature on paper. This illustrates the step of photographing a signature for digital conversion using a mobile scanning app.
After the object image has been captured, the application will process the object and automatically edit it. To maximize the results, there’s nothing wrong with wanting to edit the image again manually, such as adjusting the lighting, contrast, sharpness/sharpen, and so on.
If you need a black object but the ink is colored, you can also edit it to black and white through the application. This editing process can be done directly in the application or in the cellphone gallery after saving the image.
3. Use a photo editing application to remove the background
Usually, not all scanner applications on cellphones can directly remove unnecessary object backgrounds, so a third party is needed to help remove them. So that it is more perfect and ready to be pasted on various documents, you should remove unnecessary backgrounds.
How to remove the background when creating a digital signature through a scanner application on a cellphone can be done through a browser or photo editor application. There are many free and paid platforms on the internet for removing photo backgrounds, for example Canva, Adobe Photoshop, Vectonator, Background Remover, Remove BG, and so on.
Upload the scanned photo (in JPG, JPEG, or PNG format) to the photo editor platform. Next, perform automatic background removal. If it still looks less neat, make manual edits using the eraser tool or similar on the platform.
4. Save the scanned e-signature in PNG format
The next step after successfully removing unnecessary backgrounds is to not forget to save the scanned results in PNG format. Why should it be saved in PNG format?
PNG format is among the most commonly used for storing various kinds of images, because the compression is smaller and the results are clearer than other formats. In addition to the image colors tending to be sharper and clearer, PNG format is also the most flexible because it can be combined with other document formats.
Avoid saving in PDF format because it is actually less flexible and cannot be stacked on one page with other documents. That’s why PNG format is highly recommended because it is sharper even when made in small sizes.
Save the scan results in the smartphone gallery, if necessary create a special folder so that it is not mixed with other images. Finished, the signature image is ready to be pasted on various document files through various online-based signature applications available.
Easy and Secure Ways to Sign on Your Phone
It’s easy, isn’t it, to scan a signature on your phone? Actually, how to create a signature on a smartphone does not have to be photographed through a scanner application. You can also create it through the Privy.id site easily.
No need to download any application, just access it through the official Privy.id website. Here’s how to easily do it.
- Register yourself on the Privy.id website, if you already have an account please log in directly.
- Select the Upload menu on the top left. In the Upload menu, there will be Sign, Share, and Sign and Share options.
- Select Sign and Share so that the document can not only be signed, but also shared with other parties.
- Upload the document you want to affix a digital signature to. Wait until the document appears.
- Click Sign at the bottom. Choose a location to add a digital signature.
- Click confirm for approval if the signature is finished.
- Documents are ready to be shared with other interested parties. Users will get a QR code after the file is signed by all parties.
That’s how to add a signature in Privy via cellphone. In Privy, there are three digital signature methods available, including Self Sign, Multiple Signing, and Bulk Signing. Here’s a complete explanation of each.
- Self Sign. Self Sign is a way to sign documents independently. Through Self Sign, you can easily save and even share e-signatures with other parties.
- Multiple Signing. Multiple Signing allows more users to sign the same document. The maximum user limit for using the Multiple Signing feature is 10 users.
- Bulk Signing. The Bulk Signing feature allows users to sign more than one file at the same time. This feature can only be used in the Privy application, also one that is only shared through the same EnterpriseID.
How to create and scan a signature on your phone can be done easily, right? Through Privy alone, you can already create and then share it with the relevant parties!
The method of signing digital documents through Privy is different from others, but it is very safe to use. This is because the digital signature that has been created can be legally bound and accountable. Privy user data is also matched according to the Dukcapil database, so security and authenticity are guaranteed.
As additional information, every Privy user must go through a registration process through Liveness Detection technology equipped with biometric authentication. So, the registration process is carried out by taking a selfie while posing to move your face. This aims to avoid fraud, such as duplication or misuse of data by irresponsible parties.
Not only that, Privy also applies a two-factor authentication system when users create digital signatures to make it safer, there is even a feature to track the history of editing signatures that have been made. So, no need to worry about doing it at Privy!
